Job Description
We are looking for an organized and proactive Admin Executive to ensure the smooth day-to-day operations of our office. In this role, you will manage administrative functions, coordinate with internal teams, handle documentation, and provide essential support across departments. Your responsibilities will encompass office management, record-keeping, vendor coordination, and assistance with HR-related tasks, contributing to a productive and well-maintained workplace.
Your core responsibilities will include:
• Managing daily office operations, including housekeeping, maintenance, stationery, and supply inventory.
• Handling petty cash, preparing vouchers, and maintaining accurate financial records.
• Managing incoming and outgoing correspondence, emails, and phone calls professionally.
• Organizing and maintaining physical and digital files, records, and documentation.
• Coordinating meetings, scheduling conference rooms, and managing executive calendars.
• Supporting HR with onboarding, attendance tracking, and employee record maintenance.
• Arranging travel, accommodations, and itineraries for staff as needed.
• Assisting in report preparation, presentations, and basic data entry tasks.
• Overseeing courier dispatch, tracking, and general office logistics.
• Ensuring office equipment functionality and coordinating repairs and maintenance.
Skill Requirement
The ideal candidate will be professional, presentable, and proactive with strong multitasking abilities. You should be disciplined, reliable, and able to work efficiently in a dynamic office environment.
Mandatory requirements and skills for this position include:
• Bachelor’s degree preferred.
• 1 year of total work experience, with 5 years in payroll and 1 year in HR support preferred.
• Professional certification in Human Resources is advantageous.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in MS Office and basic administrative tools.
• Ability to handle petty cash, documentation, and vendor management accurately.
• Reliable commute or relocation readiness to Thane, Maharashtra.