Job Description
We are seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to our director. This role requires a dynamic individual who can seamlessly manage both professional and personal responsibilities, acting as a trusted extension of the director. The ideal candidate will be a proactive problem-solver with exceptional discretion, capable of handling a wide array of tasks in a fast-paced environment.
Key Responsibilities:
• Coordinate and manage the director’s complex calendar, scheduling all professional and personal appointments, meetings, and commitments.
• Act as the primary point of contact, professionally managing all correspondence, calls, and inquiries on behalf of the director.
• Prepare, organize, and ensure the accuracy of all documents, presentations, and reports.
• Handle confidential information with the utmost integrity, maintaining strict confidentiality at all times.
• Manage personal tasks and errands, including detailed travel arrangements, reservations, and coordinating personal appointments.
Skill Requirement
The successful candidate will be an exceptionally organized and trustworthy professional with a positive, can-do attitude. Flexibility and initiative are paramount, as the role requires adapting to evolving priorities and providing support outside standard hours. Discretion in handling sensitive information is non-negotiable.
Required Skills & Attributes:
• Proven ability to manage complex calendars and prioritize tasks efficiently.
• Excellent communication skills and professional demeanor for acting as a primary contact.
• Strong organizational skills with a keen eye for detail in document preparation.
• High level of integrity and experience in handling confidential information discreetly.
• Flexibility to work outside regular business hours and travel as required.
• Proactive approach, positive attitude, and willingness to take initiative on tasks.
• Experience in assisting with expense management and reimbursement processes is essential.