Job Description
We are seeking an exceptionally sharp, proactive, and discreet Executive & Personal Assistant to provide dedicated, dual-role support to the Founder and Head of a fast-paced marketing agency in Pune. This is a demanding and dynamic role that blends high-level executive administration with trusted personal support. You will be the organizational cornerstone, ensuring the Founder remains focused, consistent, and efficient across all professional and personal domains. Success requires a unique blend of administrative skill, tech-savviness, emotional intelligence, and unwavering discretion.
Your key responsibilities will include:
Executive Support: Managing the Founder’s calendar, meetings, and travel. Attending meetings to take detailed notes, track action items, and ensure follow-up. Managing communications (email/WhatsApp) with high discretion. Tracking commitments across interactions to prevent misalignment and following up with internal staff on deliverables.
Personal Support: Managing personal scheduling (meals, appointments, reservations). Liaising with and directing personal staff (driver, housekeeper). Handling sensitive personal information and documents. Occasionally accompanying the Founder on domestic travel.
Tech & Tools Support: Assisting with email management, file organization, and troubleshooting tech issues (phones, apps, accounts). Managing Google Workspace (Drive, Calendar, Gmail) and setting up video calls/meetings.
Skill Requirement
You are a highly organized, tech-confident professional with exceptional situational awareness and the stamina to thrive in a high-pressure environment. Discretion, loyalty, and proactive problem-solving are your core attributes.
The required qualifications are:
Based in Pune, with fluency in Marathi, Hindi, and professional proficiency in English.
Minimum of 3+ years of experience in an executive or personal assistant role.
Extremely tech-savvy and confident in troubleshooting digital tools and devices.
High stamina, flexibility, and readiness for long days and occasional work outside standard hours.
Ability to travel domestically at short notice.
Strong memory, detail orientation, and the ability to track conversations and commitments.
Discreet, calm, emotionally intelligent, and able to sign a comprehensive NDA.
Comfortable giving instructions to staff and communicating with various stakeholders.
Must maintain professional business attire (a clothing allowance is provided).
Job Details & Offer
Job Type: Full-time, on-site position.
Location: Pune, India.
Schedule: Monday–Friday, 9:00 AM – 7:00 PM, with necessary flexibility.
Start Date: Immediate.
Salary: ₹50,000.00 – ₹75,000.00 per month, based on experience and fit.
Benefits: Clothing allowance, travel opportunities, and potential for role growth.
Preferred Profile: Female candidates are preferred due to the nature of the role; being single or without dependents is also preferred given the flexibility required. Experience with international executives is a plus.