Job Description
We are seeking a professional and well-organized Executive Assistant to be the central point of coordination for our front desk and administrative operations. This full-time, in-person role is vital to ensuring smooth office functionality. You will manage the reception area, handle communications, support management with scheduling and logistics, and maintain efficient documentation systems. The ideal candidate will be a proactive multitasker who upholds a high standard of professionalism and confidentiality.
Key Responsibilities:
Manage front desk operations, including greeting visitors, handling incoming calls, and maintaining a welcoming office environment.
Provide comprehensive administrative support, including calendar management, meeting scheduling, and diligent follow-up on action items.
Draft, proofread, and manage correspondence such as emails, letters, and internal memos.
Coordinate travel arrangements and accurately track expenses for the management team.
Maintain and organize physical and digital records, files, and office documentation.
Act as a liaison to facilitate smooth coordination between internal teams and external stakeholders.
Skill Requirement
We are looking for a polished, detail-oriented professional with excellent interpersonal skills and a service-oriented mindset. The ideal candidate is discreet, efficient, and capable of managing a diverse set of administrative tasks in a dynamic environment.
Required Experience & Skills:
A graduate degree in any discipline.
Female candidates are preferred.
1–4 years of relevant experience in an administrative, front office, or executive support role.
Excellent verbal and written communication skills in English and Hindi; knowledge of Marathi is a plus.
High proficiency in MS Office Suite (Word, Excel, Outlook).
A well-groomed, professional appearance and demeanor.
Strong organizational skills with a proven ability to multitask, prioritize, and maintain strict confidentiality.