Job Description
At Sozo Healthcare, our success is built on our people, productivity, and procedures. An Office Administrator is the supportive force that drives each of these areas, and we’re seeking a stellar professional to take the reins. This role is central to ensuring operational fluidity and a positive work environment. The ideal candidate is a flexible, detail-oriented problem-solver with superb communication skills and the unique ability to deftly handle the unexpected. You will manage the daily heartbeat of our office, fostering efficiency and a productive, positively cultured employee experience.
Key Responsibilities:
• Warmly greet visitors, answer and direct phone calls promptly, and manage all front-desk activities to maintain a professional and welcoming office environment.
• Perform a variety of administrative duties, including generating memos and letters, managing incoming/outgoing mail, and maintaining organized digital and physical filing systems.
• Assist with billing processes by preparing and sending invoices, maintaining client databases, and tracking accounts to ensure smooth financial workflows.
• Update and manage key spreadsheets for accounting, production, and field services teams, ensuring data accuracy and timely reporting.
• Schedule meetings and appointments, book travel arrangements, and oversee office upkeep by coordinating necessary repairs and vendor services.
Skill Requirement
We are looking for a proactive and exceptionally organized individual who thrives in a dynamic support role. The ideal candidate must be a master multitasker with strong interpersonal skills and the poise to manage confidential information with discretion. A calm and professional demeanor when adapting to changing situations is crucial for success in this position.
Required Skills & Qualifications:
• Proven administrative experience in a professional office environment.
• Superb written and verbal communication skills.
• Strong time-management and multitasking abilities.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Solid interpersonal skills and a customer-service-oriented approach.
• High school diploma or equivalent.